- Industries
- Professional Services
Bookkeeping, Tax & CFO Support for Professional Services Firms
Financial clarity that strengthens your firm, protects your profit, and frees you to focus on serving clients.
Running a professional services firm means constantly managing deadlines, client expectations, and revenue demands. With project work, deliverables, team oversight, and sales cycles on your shoulders, the financial side of your business can easily fall behind.
But here’s the truth. If your numbers are unclear, your decisions are unclear. And unclear decisions cost money. At Profit Matters, we give your firm clean books, organized financials, proactive tax strategy, and CFO-level insight — so you can focus on clients, not chaos.
Professional service leaders choose us because clarity protects profit, and messy numbers destroy it.
Financial challenges Professional Services Firms face:
You operate in a fast-moving, deadline-driven business model. We understand the pressures:
And here’s the thing: If your books aren’t right, your pricing, profitability, and tax strategy aren’t right either.
How Profit Matters helps Professional Services Firms:
We build a financial system that supports your workflows and your growth — not one that slows you down.
Day-to-Day
Accuracy
- We keep every dollar organized and every project clean.
- Categorize income by service type or client
- Weekly reconciliation of banks, loans, and credit cards
- Track contractor spend and subcontractor costs
- Capture billable vs non-billable expenses correctly
- Maintain clarity across retainers, projects, and recurring revenue
- When your numbers are accurate, your decisions get smarter immediately.
Payroll &
Payables
- Smooth operations start with smooth payments.
- Payroll support for full-time teams and contractors
- Bill pay for vendors and subcontractors
- Timely payroll tax filings
- Support with commission structures or incentive pay
Monthly Close
& Reporting
- Know your true profitability in real time.
- Monthly profit and loss, balance sheet, and cash flow
- KPI dashboards: utilization rate, labor margin, cost per project, revenue per employee
- Real-time financial visibility for owners and leadership
- Forecasting of future revenue and expenses
- Multi-department reporting when needed
- Clarity creates confidence. Confidence fuels better choices.
Tax
Strategy
- Your tax plan should keep more money in your business — not disappear in April.
- Deductions for contractors, travel, equipment, software, continuing education, and more
- Quarterly estimates based on actual performance
- Entity structure guidance for efficiency and protection
- Year-round planning so nothing is missed
CFO-Level
Insights
- Service-based businesses need strategy, not just compliance.
- Pricing and profitability analysis
- Project margin review
- Forecasting for hiring, scaling, and future capacity
- Cash flow planning for slow seasons
- Strategic planning for firm growth, new offerings, or expansion
- We turn your numbers into your competitive advantage.
Professional Services Metrics We Track
We help you measure performance against benchmarks that matter:
- Utilization percentage
- Labor efficiency ratio
- Client profitability
- Project margin
- Revenue per employee
- Overhead percentage
- Effective hourly rate
- Cash reserve runway
- Cash reserve runway
Most firms have no idea where they stand. We give you the clarity you’ve been missing.
Client Story
A digital marketing agency came to Profit Matters struggling with unpredictable cash flow and unclear project margins. We separated each service line, built dashboards for utilization and profitability, and forecasted staffing needs for the next 12 months. Within 90 days, the agency raised prices strategically, reduced unprofitable work, and increased net profit by 22 percent.
Why Professional Services Firms choose Profit Matters
We understand project-based businesses. Revenue, labor, expenses, and capacity must be tracked correctly.
All-in-one financial operations
Books, payroll, tax prep, and CFO-level strategic support all in one place.
Built to scale
Our systems grow with you, whether you’re a solo founder or a multi-team firm.
Fun bookkeepers. Serious results.
Friendly support with expert-level financial clarity.
If you keep your current financial system, you keep the problems. When you upgrade, your firm finally gets the clarity it needs to grow.
See your firm clearly. Serve clients with confidence.
Clarity that keeps your projects profitable and protects you from costly mistakes.
FAQs for Professional Services Firms
Do you track profitability by client or project?
Yes — we build reporting around your service model.
Do you support contractor-heavy businesses?
Absolutely — tracking labor, margin, and utilization is one of our strengths.
Do you help plan for taxes?
Yes — we provide both annual compliance and proactive tax strategy.
Do you offer CFO-level support?
Yes — forecasting, pricing analysis, and growth planning are all included at higher tiers.
