- Industries
- Optometry
Bookkeeping, Tax & CFO Services for Optometrists
Clear Financial Vision for Your Optometry Practice
Running a successful optometry practice means balancing patient care, product sales, and complex billing systems. Between managing optical inventory, insurance reimbursements, and high equipment costs, it’s easy to lose sight of profitability.
At Profit Matters, we provide specialized bookkeeping, tax planning, and CFO services for optometrists. From daily reconciliations to growth strategy, we bring clarity to your numbers so you can focus on helping patients see their best.
The financial challenges Optometrists face:
Optometry practices face a unique blend of clinical and retail challenges, including:
No more late nights with messy numbers. We deliver timely, accurate bookkeeping so you can focus on your patients - not your finances.
How Profit Matters helps Optometrists:
We tailor our services to the financial realities of optometry clinics.
Day-to-Day
Accuracy
- Categorization of exam, optical, and insurance revenue streams.
- Weekly bank feed clearing for real-time accuracy.
- Reconciliation of accounts, loans, and credit cards.
Payroll & Accounts Payable
- Streamlined payroll for doctors, opticians, and office staff.
- AP automation for labs, lens suppliers, and frame vendors.
- Compliance with payroll tax filings.
Monthly Close & Reporting
- Timely financial statements (P&L, balance sheet, cash flow).
- KPI dashboards for optometry: average revenue per exam, optical margins, and collections efficiency.
- Side-by-side reporting of service vs product revenue.
Tax
Strategy
- Deductions for equipment, licensing, CE, and frame/lens purchases.
- Quarterly estimates and mid-year planning.
- Entity structuring guidance for tax efficiency.
CFO-Level
Insights
- Margin analysis on exams vs optical product sales.
- Cash flow modeling for equipment purchases and seasonal fluctuations.
- Growth strategies for expanding retail space or opening new locations.
- Advisory calls with CFOs to guide long-term vision.
Optometry Benchmarks We Track
- We benchmark your practice against optometry standards:
- Optical product sales should average 30–40% of total revenue.
- Healthy optical margins run 50–60% — we help you optimize.
- Collections ratios above 97% keep cash flowing.
- Overhead costs typically run 65–75% of revenue.
Client Story
An optometry clinic struggled with declining margins on frames and lenses. After cleaning up their books, we built a dashboard that showed margins were below industry benchmarks. By adjusting vendor contracts and pricing, the clinic boosted optical margins by 14% within the first year.
Why Optometrists choose Profit Matters
Fun bookkeepers, serious results. We keep it light while delivering accuracy and insights.
Industry-specific expertise
We understand the balance between exams and retail sales.
Full-service support
Bookkeeping, tax prep, payroll, AP, and CFO strategy all in one.
Scalable services
Support for solo optometrists, multi-doctor practices, or retail-heavy clinics.
Fun bookkeepers, serious results
We keep it approachable while delivering accuracy and strategy.
Bring clarityto your Optometry financials
From exam rooms to retail sales, we help you see the full financial picture of your practice.
FAQs: Optometry Bookkeeping & Tax
Can you separate revenue from exams and optical sales?
Yes — we track each stream separately so you can see where profits come from.
Do you manage optical inventory and lab vendor payments?
Absolutely — we integrate AP automation to keep inventory costs accurate.
Can you help analyze optical margins?
Yes — we benchmark your optical margins against industry standards and recommend pricing adjustments.
Do you handle tax prep as well as bookkeeping?
Yes — we provide both compliance filings and proactive tax planning for optometrists.
